Burnley Garrick Club - Constitution (revised) August, 2010

This Constitution replaces that adopted on August 13th 1997.

1. Name

The society is registered with the Charity Commission as The Burnley Garrick Club (1064853) but is also known as and operates as THE GARRICK (the Society).

2. Objectives

The objectives of the Society shall be to advance the education of the public by the encouragement of interest in dramatic art, by the study and performance of musical and/or dramatic works, and by the leasing, improvement, preservation and maintenance of premises for the enjoyment of dramatic arts by members and the general public.

3.1 Membership

  1. A member is a person who has paid the Society's membership fee.
  2. The Society shall consist of a President, Vice-President(s) and members, who shall pay an annual subscription as determined from time to time by the Committee, and who shall have voting rights at all Annual and Extraordinary General Meetings, providing their membership subscriptions are not in arrears.
  3. The Society shall offer season tickets to its members and members of the general public for an annual fee as determined from time to time by the Committee.
  4. Persons shall be eligible for membership provided they are over eighteen years of age, but such rights of membership are subject to the approval of the Committee.
  5. The Committee shall have the right to terminate the membership of any individual for good and sufficient reason, having first invited that individual and/or his/her representative to register his/her objections to such decision.
  6. The committee shall have the right to create the honorary role of Life Member as recognition of outstanding service to the Society.

3.2 Trustees

Under the Charity Act 2006, all elected members of the committee are ipso facto Charity Trustees and subject therefore to the conditions of the Charity Act 2006.

4. Subscription

The annual subscription shall be due on or before the 20th August each year. Any member whose subscription is in arrears for a period of 12 months from this date shall be deemed to have terminated his or her membership.

5.1 Committee

  1. The entire management of the Society (except as otherwise provided by these rules) shall be deputed to a Committee appointed at the Annual General Meeting of the Society. Such Committee shall consist of the following officers:
    1. Chairperson
    2. Vice Chairperson
    3. Honorary Secretary
    4. Honorary Treasurer
    5. and a minimum of eight members of the Society.The Chairperson shall also have a casting vote only to be used where votes cast for and against a resolution are equal.
  2. The above mentioned officers shall hold office until the appointment of their successors at the Annual General Meeting.
  3. Four members of the Committee, one of whom should be an officer, shall form a quorum.
  4. Committee members shall each serve for two years, retiring at the appropriate Annual General Meeting but being eligible for re-election without further nomination.

5.2 Sub-Committees

The Management Committee shall have powers to create a sub-committee(s) from its members to deal with such matters as shall from time to time be deemed necessary.

5.3 Election of Officers and Committee Members

  1. Officers shall serve for one year but are eligible for re-election without further nomination.
  2. Other members of the committee are subject to re-election after serving a period of two years.
  3. Any nominations for officers and or committee members must be in writing, proposed and seconded by two members and reach the Honorary Secretary seven days before the day of the Annual General Meeting. Voting shall be by ballot and every member shall be entitled to vote for as many candidates as there are vacancies to be filled. The candidates who receive the most votes shall be declared elected. In the case of two or more candidates receiving an equal number of votes, the Chairperson shall have a second or casting vote.
  4. If there are insufficient nominations, the vacancies of officers or members of the Committee shall be treated as casual vacancies and the Committee shall appoint in accordance with clause 5.4.

5.3 Absence

In the event of any officer or member of the Committee being absent from three successive meetings of the Committee, of which he or she shall have had due notice, without registering an apology, the Committee may treat such members as having resigned from his or her office and may forthwith appoint another member of the club to fill the vacancy created.

5.4 Vacancies and Co-opting

  1. The Committee shall have power to appoint a member of the Society to fill any committee vacancy.
  2. The committee may also co-opt additional member(s) to the Committee or any sub-committee. Any member(s) so co-opted shall be able to vote in committee. Any member appointed by the committee to fill a vacancy shall seek re-election at the next Annual General Meeting.

5.5 President and Vice-Presidents

  1. The President and Vice-President(s) are appointed by the Committee and are entitled to attend any Committee meeting and to contribute to its discussions, but have no vote on any proposal unless elected as a member of the committee.
  2. The committee shall have the right to appoint any person who has given outstanding service to the Club and/or the Committee to the position of Vice President. This is an honorary post allowing appointees to attend committee meetings and contribute to them, but not entitling them to a vote on proposals put forward.

5.6 Remuneration

  1. No member of the Committee, or member, or any other person shall receive remuneration or payment of any kind other than the reimbursement of reasonable expenses properly incurred on behalf of the Society and in pursuance of its objectives and previously approved by the Committee.
  2. The funds, assets and income of the society shall be used solely for the furtherance of the objectives referred to under clause 2 of this constitution.

6. Annual General Meeting

  1. The Annual General Meeting shall be held each year upon a date and at time to be fixed by the Committee, for the following purposes:
    1. to receive a financial statement of the affairs of the Society for the preceding financial year
    2. to fill the vacancies on the Committee
  2. to decide on any resolution which may be duly submitted to the meeting, as hereinafter provided.
  3. Any member desirous of moving any resolution at the Annual General Meeting shall give notice thereof in writing to the Honorary Secretary, such notice to be received by the Secretary on or before seven days prior to the date of such meeting.

7. Extraordinary General Meeting

  1. The Committee may at any time for any special purpose call an Extraordinary General Meeting, and they shall do so forthwith upon requisition in writing of any members received by the Honorary Secretary, and containing the resolution(s) to be submitted to such meeting.

  2. The minimum number of members required to form a quorum at an Annual General Meeting and / or Extraordinary General Meetings shall be twelve

8. Accounts

  1. The financial year of the Society shall end on the 30th day of June in each year, to which date the said financial statement shall be made.
  2. The said financial statement shall be audited by an appointed auditor who is not a member of the Society. Any vacancy occurring in the office of auditor during the financial year shall be filled by the Committee.
  3. The Committee shall have authority to open bank/building society accounts in the name of the Society and such accounts shall be controlled by the signature of any two of the following officers:-
  4. President Vice-Chairman Chairman Secretary Treasurer.
  5. Bank statements, pass books, etcetera, shall be available at each monthly Committee meeting for discussion and inspection by the Committee.

9. Address

Every member should from time to time communicate to the Honorary Secretary his/her postal address: all notices posted to such address shall be considered as having been duly given in the week following the date of posting.

10. Rules and Regulations

  1. These rules and regulations may be amended by a resolution passed by a majority of the members present and voting at a General Meeting of the Society, notice of which amendment having been given with the notice of the General Meeting.
  2. The Committee shall be the sole authority for the interpretation of these rules and of the bye-laws and regulations made thereunder, and the decision of the Committee upon any question or interpretation or upon any other matter affecting the Society and not provided for by these rules or by-laws and regulations made thereunder, shall be final and binding on the members.

11. Dissolution

  1. If, at any general meeting, a resolution for dissolution of the Society shall be passed by a majority of at least two thirds of the members voting thereon, the Committee shall thereupon at such future date as shall be specified in the resolution, proceed to realise the property of the Society and, after discharge of all liabilities, shall distribute any balance of assets between such charities as shall be fixed by such meeting.
  2. In the event of the assets not being sufficient to meet the liabilities, after taking legal advice an equal call shall be made on the trustees who shall forthwith pay in the manner directed by the notice containing such call, the amount due. Upon completion of the said distribution or payment of the call made upon trustees, the Society shall be dissolved.